Birthday Planning Checklist

Printable Version HERE 4 – 6 weeks before Choose a theme with your child Set your budget Select date, time and duration of the party Ask for an updated class list from your child’s teacher (emails). If she is not allowed to, ask if she could forward the invitations 4 weeks before Determine the guest […]
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4 – 6 weeks before

  • Choose a theme with your child
  • Set your budget
  • Select date, time and duration of the party
  • Ask for an updated class list from your child’s teacher (emails). If she is not allowed to, ask if she could forward the invitations

4 weeks before

  • Determine the guest list
  • Book the entertainer / party planner / party venue
  • OR determine games & activities to match your party theme
  • Plan the menu and make a grocery shopping list
  • OR choose a caterer and select the menu
  • Purchase party supplies, especially if ordering online (paper plates,   napkins, decorations, balloons, party hats, etc)

 

2-3 weeks before

  • Prepare your invitations
  • Decide on party favours and bags
  • Purchase any party prizes (purchase enough for a few extras just in case)
  • Arrange for extra help, if necessary
  • If ordering a cake, place your order
  • Mail invitations
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1 – 2 weeks before

  • If necessary, start gathering tables, chairs, toys, coolers, serving dishes, and other supplies you'll be using at the party
  • Create a party flow schedule
  • Purchase more party supplies as needed
  • Call families who have not yet responded to your invitation

 

3-4 days before

  • Call entertainer to confirm appearance and expectations
  • OR call party venue to confirm all details
  • Purchase groceries
  • Purchase batteries for camera
  • Charge video camera

1 – 2 days before

  • Confirm help if using extra help
  • Decorate home or gather decorations for party venue
  • Prepare make-ahead food
  • Assemble party favours
  • Bake cake if necessary

 

The D-day

  • Child – proof the party area, if at home
  • Pick up pre-ordered cake
  • Arrive early at the venue in order to welcome all the guests and check if your requests and decoration are respected
  • HAVE FUN!

 

1 day after

  • Send thank you notes
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